Administrative Assistant
/Office Manager
Open position
Who are we?
InMachines Ingrassia GmbH is a young and international company focused on designing and producing open-source digital fabrication machines, such as 3D printers, laser cutters, CNC routers, and others. Located in Schwarzenbek, near Hamburg, InMachines is currently involved in a research project in cooperation with Fab City Hamburg, amongst other international projects. The workshop has 400m², with a wide range of machines and tools to build and produce prototypes and machine parts. You will be part of our team with skills ranging from engineering to design and communication.
Are you ready to develop machines with us?
Your tasks:
- Process incoming and outcoming correspondence, small packages, emails and calls
- Take care of administrative document, such as work contracts, offers and invoices
- Take care of the schedule of events and the company’s appointments
- Take care of the office inventory
- Take care of the maintenance of the office appliances
- Take care of administrative processes, such as organizing international shipments, communication with tax consultant, archiving
- Manage small purchasing and ordering, both online and in local shops
- Carry out HR tasks such as data management, vacation and sick leave notifications and payrolls
- Maintain the office clean and organized
Our requirements:
Minimum Requirements:
- Valid German Working Permit
- Driver license B valid in Germany
- Good spoken and written English
- Good spoken and written German
- Good use of office productivity software
Preferred Qualifications:
- Experience in using DATEV
- Not afraid of new tasks and challenges and the ability to develop solutions independently.
- Team-oriented and at the same time independent
- Flexibility, open-mindedness, and the desire to learn
- Work in presence in the company premises in Germany
- Organized mind-set
What we offer:
- To work on an international research project
- To work in a dynamic and international team
- To be in the Fab Lab network (e.g. the Fab Conferences)
- To have your footprint in the state-of-the-art open-source machine building
- Gross salary 16.000-24.000€ / year (depending on experience)
- Help in the procuring of the working permit if coming from non-EU countries
- A versatile and responsible position in a growing company
More info about the job:
Part-time 50% (20 hours per week)
Gender-neutral
Duration 1 to 2 years
Salary range: 16.000 € – 24.000 € per year
Apply now
Send your application to
including:
- your CV
- motivation letter
- reference letter(s) (optional)